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Enterprise Holdings Administrative Assistant - Fleet Management in St. Louis, Missouri

Enterprise Fleet Management has an immediate opening for an Administrative Assistant at our Operations Center. This person will provide administrative support for the department including coordinating schedules, reporting functions, meeting and travel arrangements, business correspondence and event coordination. This is an excellent opportunity for someone who is extremely organized, customer service centric, detail-oriented, and highly cognizant of the importance of maintaining confidentiality.

The starting salary for this position is $40,000-$44,000 annually based on experience.

Responsibilities include:

  • Maintain calendars, contacts, and distribution lists while coordinating schedules and resources

  • Assist with the creation, production, distribution, comparison of daily, weekly and monthly reports including analysis or report summaries

  • Schedule and coordinate meetings, webinars, conference calls and appointments including arranging facilities, audio/visual equipment, catering and any other special request

  • Handle general clerical and administrative duties including; preparing correspondence, updating contacts, faxing, scanning, maintaining expense reports, typing memos and letters ect.

  • Coordinate all department New Hire employee program access

  • Coordinate and schedule travel arrangements, including preparing correlating administrative reports

  • Manage department documents/information through various applications including the HUB and Salesforce

  • Coordinate employee relation gifts including recognizing performance, service, company milestones, special events and lunches

  • Prepare presentations, reports and research information required

  • Assist with special business projects or assignments at the direction of manager

  • Create, set up and maintain department documents and file system

  • Coordinate and compose various department communication pieces and correspondence

  • Maintain BusinessRentalHub, Directory and Outlook distribution lists

Equal Opportunity Employer/Disability/Veterans

Minimum Qualifications include:

  • Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future

  • Valid driver's license with no more than 2 moving violations and/or at-fault accidents within the last 3 years

  • 2 years experience in an administrative support position

  • Minimum one year of customer service experience

  • Intermediate proficiency in Microsoft Office products

Qualified candidates must possess the following competencies:

Executing

  • Takes action to meet goals and objectives

  • Follows a business plan

  • Accomplishes tasks according to the direction and instructions provided

    Communication

  • Effectively communicates both verbally and in writing

  • Clearly communicates messages, thoughts, and ideas to others

  • Demonstrates strong presentation skills

    Flexibility

  • Readily adapts to change

  • Moves easily from one task or responsibility to another

  • Is able to perform tasks or complete processes in ambiguous situations

Working With a Team

  • Works well with a diverse group of individuals

  • Places the team’s needs and goals ahead of those of the individual, when necessary

  • Fosters an environment of camaraderie

Detail-Oriented

  • Demonstrates a strong attention to detail

  • Provides facts and details when conveying information

  • Thoroughly reviews information for accuracy and consistency

    Customer Service

  • Provides excellent service to both internal and external customers

  • Meets others’ needs in a timely manner and with a positive attitude

  • Places others’ needs above one’s own needs

Street 2: St. Louis

External Company Name: Enterprise Holdings

External Company URL: www.erac.com

Requisition Number: 2019-296961

Enterprise Holdings/Enterprise Rent-A-Car/Alamo Rent A Car and National Car Rental seeks and values people of all backgrounds because every employee, customer and business partner is important. Enterprise Holdings is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity or protected veteran status and will not be discriminated against on the basis of disability. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use this alternative email address to contact us about your interest in employment.

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