Enterprise Holdings Administrative Assistant - Meetings and Travel Department in St. Louis, Missouri
The Administrative Assistant will provide general administrative support for the Meetings and Travel Team (meeting planning support, shipping, coordinate schedules, reporting functions, meeting and travel arrangements, business correspondence and presentations, filing, copy tasks, supply maintenance and basic accounting). The Administrative Assistant will perform a wide range of routine assignments and immediate activities (daily/weekly/monthly).
This position is located at our Corporate Headquarters in Clayton, MO, with a hybrid schedule available.
Enterprise offers an excellent package with market-competitive pay, comprehensive healthcare packages, 401k matching & profit sharing, schedule flexibility, paid time off, and organizational growth potential.
Enterprise Holdings Inc. and its affiliate Enterprise Fleet Management together offer a total transportation solution. Combined, these businesses – which include extensive car rental and carsharing services, truck rental, corporate fleet management and retail car sales – accounted for nearly $23.9 billion in revenue and operated more than 1.85 million vehicles in fiscal year 2021.
Enterprise Holdings – through its integrated global network of independent regional subsidiaries and franchises – operates the Enterprise Rent-A-Car, National Car Rental and Alamo Rent A Car brands at nearly 10,000 fully staffed neighborhood and airport locations in more than 90 countries and territories throughout the world.
Create, establish and maintain department best practices, documents and filing system (SharePoint, M drive)
Prepare letters, presentations, statements, manuals, agendas, and other business correspondences, as needed
Schedule appointments, coordinate with executive administrative assistants as needed and maintain the calendars for various personnel and/or the department
Coordinate accounting activities (expense reporting, invoice approval, purchase orders, check requests, wire transfers, etc.)
Coordinate department meetings and assist with executing corporate workshops including arranging facilities, audio/visual equipment catering or any other special request
Maintain supply of office products including inventory, ordering, stocking, and ensuring supply facilities are organized efficiently
Coordinate meeting shipping of supplies with lead planner of each meeting/event; maintain inventory of the P/O 104 Storage facility
Maintain confidentiality and security of all activities and records
Assist with the creation, production, distribution, comparison of reports and may perform basic analysis or report summaries
Responsible for department copying requests (meeting scripts, presentations, nametags, etc.) including assembly, sorting, collating, or working with the document center
Coordinate employee relation gifts including recognizing performance, service, company milestones, special events and United Way
Receive, sort, and route all mail including incoming/outgoing overnight packages or special interoffice department correspondences
Scribe meetings, produce and distribute meeting minutes in a timely manner
May delegate tasks to other administrative support roles within own department
Occasional local travel between work locations may be required
Equal Opportunity Employer/Disability/Veterans
One (1+) year of related experience
Proficiency in Microsoft Products (Excel, Word, Outlook, SharePoint, Teams)
Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future
Must have a valid driver's license with no alcohol or drug related event within the last 5 years and no more than 3 moving violations and/or at-fault accidents within the last 3 years
Working with a Team
Enterprise Holdings/Enterprise Rent-A-Car/Alamo Rent A Car and National Car Rental seeks and values people of all backgrounds because every employee, customer and business partner is important. Enterprise Holdings is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity or protected veteran status and will not be discriminated against on the basis of disability.